Who we are 
The Electronics Group Recruitment (hereinafter referred to as ‘we/us/our) is a recruitment business which provides recruitment services to its clients and work-seekers. We must process personal data (including sensitive personal data) so that we can provide these services; in doing so, we act as a data controller. 

This notice sets out how we collect, use, store, share and protect personal data when you apply for a job or register as a candidate on our website or through our services. 

What information we collect 
Depending on how you interact with us, we may collect and process: 

• Personal data you provide directly — for example: name, address, contact details (email, phone), CV/resume, employment history, qualifications, references, right-to-work documentation, and other information relevant to your application.  

• Additional information provided during interviews or assessments, including any data required for pre-employment screening (for example criminal records or other background checks, if relevant).  

• Sensitive data (so-called “special category” data) only in limited circumstances — for example information on disabilities if you request adjustments, or other data we need by law or to ensure equality of opportunity.  

• Information about how you use our website — for example your IP address, browsing data, pages visited, and other technical data collected via cookies or analytics tools. 

Cookies 

Our website uses cookies to make the site work properly, improve your browsing experience and help us understand how people use the site. Some cookies are essential and will always be active. Others, such as analytics or marketing cookies, are optional and will only be used if you give us permission. 

When you first visit the site, you will see a cookie banner that lets you accept or reject non-essential cookies. You can change these settings at any time through your browser. 

Some cookies may collect information that counts as personal data. We only use these where we have a lawful basis, such as your consent. Essential cookies are used because they are required for the site to function. 

For a full list of the cookies we use and more details about how they work, please see our Cookie Policy page. 

We use Google Analytics to analyse the use of this website. Google Analytics generates statistical and other information about website use by using cookies which are stored as mentioned above. This information is used to create reports about use of our website. Google will store this information for their Privacy Policy please visit http://www.google.com/privacypolicy.html 

How we use your information and lawful basis for processing 
We process your personal data for the following purposes: 

• To manage and progress your application, assess suitability for roles, communicate with you about your application, and, if successful, to complete pre-employment checks and onboarding.  

• To store your application and contact details so we can contact you about other suitable roles in the future — but only with your consent.  

• To meet legal obligations (for example right-to-work checks, regulatory or background checks) where required.  

• To operate, maintain and improve our website, including analytics, security and user experience. 

Where we process special category data or carry out background screening, we will obtain your explicit consent or rely on lawful grounds allowed under data protection law.  

Who we may share your data with 

• Internal team members involved in recruitment, assessment or HR processes, but only those who need access to perform their roles.  

• External third parties only when necessary — for example: background check providers, right-to-work verification services, or if required by law.  

• We will not share your personal data with third parties for marketing or unrelated purposes without your explicit consent. 

Where and how we store your data 
Your data will be stored securely. Electronic data on secure servers with restricted access and any paper records (if held) in secure, locked storage. Access is limited to authorised personnel only.  
If we use external providers or processors (for hosting, background checks, analytics etc.), we ensure they commit to strong confidentiality and data-security standards.  

How long we keep your data 
We will retain your personal data only for as long as necessary for the recruitment process or as required by law. 
If you consent to us keeping your data on file for future opportunities, we will keep it for a reasonable period and will inform you if we wish to extend that period. If you withdraw consent, we will delete your data in line with retention policy.  

Your rights 
Under data-protection law you have rights including: 

• To be informed about what data we hold and how we use it 

• To access the personal data we hold about you 

• To request correction of inaccurate data 

• To request erasure of your data (in certain circumstances) 

• To restrict or object to processing in certain situations 

• To request portability of your data (where applicable) 

• To withdraw consent at any time, where we rely on consent as lawful basis  

Your recruitment application is not a contract 
This privacy notice does not form part of any job offer or contract. It simply explains how we handle your information. 

Changes to this notice 
We may update this privacy notice from time to time to reflect changes in our practices or in data-protection laws. We recommend you check this page periodically. 

Contact us 
If you have any questions about this privacy notice or how we handle your data, or if you wish to exercise any of your rights, please contact us at the contact details given on our website.